3.1. Preparation of the content

a) Co-chair the Programme Committee with a UNESCO representative;

b) Actively contribute to the development of the meeting programme;

c) Assist in the selection of international experts for the working groups and, subsequently, the keynote speakers;

d) Contribute to the development of the meeting's website content.

3.2. Services

3.2.1. The host country:

a) chairs the organizing committee;

b) establishes contacts with public and private institutions in order to raise funds for the activities related to the meeting, in cooperation with UNESCO.

3.2.2. Within the overall budget cap of its offering, the host country finances:

a) the cost of local, national and international communications by the UNESCO Secretariat (on-site) for official purposes;

b) the potential additional costs required to organize a climate-neutral and environmentally friendly meeting.

3.3. Security

The Government should provide all necessary security equipment and personnel at its own expense. It should also provide the necessary protection to ensure the safety of VIPs and dignitaries during their stay on its territory.

a) Safety management and coordination:

• The Police Commissioner of Curaçao will act as the Senior Security Coordination Officer designated by the Government;

• He will work closely, including remotely, on the security organization with the Security Coordinators of the United Nations Security Management System.

b) Definition of minimum-security measures:

The police and security arrangements provided by the Government shall meet the standards of the United Nations Security Management System (UNSMS). It will have to be based on an assessment of the threats, whether in terms of terrorism, common criminality or public disturbances.

With respect to the restricted perimeter of the meeting venue, the minimum level of organization must allow for:

– an effective verification of pedestrian accreditations, a detection of metallic masses and a baggage X-ray;

– an effective verification of the identities and/or accreditations of all persons employed on site or any external supplier (security agents, deliverymen, etc.);

– consideration of the distance between the event premises and the vehicle parking lot or public road;

– provision of dedicated and priority emergency numbers with the coordination of internal forces.

With respect to the perimeter outside the meeting, the measures must provide for an adequate police presence to deter, detect and prevent hostile action.

3.4. Visas and customs

The Government shall facilitate the application for and issuance of visas free of charge to meeting participants. The fee charged by VFS Global, the external partner of the Government and responsible for the application and provision of visas, will be at the expense of the meeting participants. The Government shall facilitate the application for and issuance of visas free of charge to the UNESCO Secretariat and interpreters, where the legislation of the Government permits, as well as the clearance of documents and working materials required for the meeting (including for the exhibition, if applicable).

3.5. Eco-responsibility

The Government ensures that environmental sustainability considerations are ambitiously integrated and visible in all stages and aspects of the planning and organization of the meeting. Inter alia, the Government will propose environmentally friendly hotels, suppliers, catering services and modes of transportation, as well as resource efficiency measures. This includes, but is not limited to, the following:

3.5.1. Meeting venue

The host country will provide meeting venues and accommodation as much as possible, with a minimal environmental footprint, preferably eco-labelled, and/or with an environmental management system in place including the following criteria:

• easy access from city centre/airport and between meeting venue and accommodation (preferably by public transportation);

• energy and water saving measures in place;

• use of renewable energy sources;

• waste sorting and recycling system in place, as well as measures to limit waste;

• eco-responsible purchasing and subcontracting policy, e.g. regarding the purchase of household supplies and products, such as ecological/eco-labelled cleaning products.

3.5.2. Documents and communication materials

The host country will accommodate as much as possible that:

a) all working documents will be shared in electronic format (latest version) via the meeting website or a dedicated application;

b) the use of printed documents and flyers is avoided as much as possible and working documents and the agenda will only be printed exceptionally on request in order to make the meeting “papersmart” or “paperless”;

c) if printing is considered absolutely necessary, it will be done only on chlorine-free, recycled, unbleached and Forest Stewardship Council (FSC) certified paper, using vegetable-based ink rather than petroleum-based ink;

d) access badges and nameplates are recyclable and collected at the end of the meeting for this purpose to avoid unnecessary waste;

e) the distribution of goodies from partners is discouraged and all communication materials come from a sustainable source;

f) the environmental measures implemented for the organization of the meeting are communicated to the participants (for example by using specific signage, or via a practical guide), in order to make them aware of this subject and encourage good practices.

3.5.3. Waste

The host country will accommodate as much as possible that waste generation during the meeting is kept to a minimum, including that:

a) no single-use plastics are used during the event;

b) a recycling system for at least paper and plastic be put in place;

c) in the event of a lack of local waste treatment, an external waste collection and recycling partner is mandated;

d) recycling bins must be clearly labelled and available around the meeting site.

3.5.4. Food and catering

The host country will accommodate as much as possible that:

a) all cutlery, plates and cups used for the meeting are reusable;

b) water fountains or carafes are made available at the meeting venue and single-use plastic bottles are thus avoided;

c) local, seasonal, organic and fair trade products are used whenever possible;

d) the supplier is informed in advance of the exact number of participants and their possible dietary restrictions;

e) the catering menu includes at least one vegetarian/vegan main course for each meal.

3.5.5. Transport

The host country:

a) provides for non-motorized, public or electric modes of transportation whenever possible for travel between the hotel and the meeting venue and/or the airport;

b) provides participants with information and possible discounts on public transport options.

3.5.6. Resource efficiency

The Government will put specific measures in place throughout the meeting, both at the venue and in the proposed accommodation, as well as in the preparation of the meeting, to limit energy and water consumption and waste production, for example by:

a) regulating the temperature in a way that saves energy (e.g. no cooling to below 26°C, no heating above 19°C);

b) preferring natural lighting;

c) switching off lights and electronic devices when not in use;

d) using sustainably sourced and reusable designs and materials.

3.5.7. Climate neutrality and environmental reporting

The Government will, to the extent possible, measure the environmental impact of the meeting in terms of venue, accommodation and local transport, and provide UNESCO with detailed information on: the use of water, electricity and other energy sources; waste generation; paper use and printing; and greenhouse gas emissions. Greenhouse gas emissions, including for the travel of self-financed participants, will be offset through the purchase of certified emission reductions (CERs) to ensure that the meeting is climate neutral.

3.6. Accessibility