III — Facilities and services required at the place of the meeting, to be provided by the Government of Curaçao Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve van Curaçao, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de dertiende zitting van de Intergouvernementele Oceanografische Commissie (IOC) (ICG/CARIBE EWS-XIII), te Willemstad, Curaçao, van 24 tot en met 27 april 2018
Facilities and services required at the place of the meeting, to be provided by the Government of Curaçao
1. Premises
a) 1 meeting room with at least 60 seats at table (all equipped with microphones, and with public address system (PA)) and 15 seats without table, and a head table (viewable to the Projector Screen) for Chair, Technical Secretary, IOC Executive Secretary, and 1 extra seat;
b) 3 smaller meeting rooms (for the CARIBE EWS Officers and for Sessional Working Groups) with 20 seats at table, (no microphones required) available between 08h00 and 22h00 between on 26 April 2018;
c) 1 office for the Secretariat accessible by the Secretariat staff between 08h00 and 22h00 between 24 and 27 April 2018;
d) 1 office or workshop for the production of documents;
e) Reception/document distribution counter.
2. Equipment and Supplies
a) Adequate furniture for the premises mentioned above (cf. III.I);
b) internal and external telephone connections;
c) Video projector (for connection to PC), overhead projector in main conference room + projection screen (appropriate size according to size of the room);
d) Laptop computer or PC in main conference room with software for PowerPoint presentations, with Internet connection (broadband min. 100 mbps) and connected to video projector, and laser pointer;
e) Provision of wireless Internet connection for all participants in main conference room;
f) 1 personal computer with English keyboard and Internet connection, and 3 cables for connection of laptops to the Internet in the Secretariat room: (broadband min. 100 mbps);
g) 1 fax machine (in Secretariat room) connected to telephone line with international access;
h) 1 laser printer (personal or small office size, 20 ppm), in the Secretariat room, to be shared by 3 PCs;
i) 1 high-volume photocopying machine with power connections and necessary supplies (toner, paper) sufficient for approximately 3,000 copies;
j) 1 set of name blocks for Member States, Organizations and elected officers of the Meeting;
2) UNESCO/IOC ICG Secretariat will provide a detailed list.
k) Stationery and sundry office material.
3) This includes: 2 flipcharts with pens, paper pads for participants with pens; equipment for poster panel exhibitions or other means for the displaying information for participant viewing, etc.
3. Local Personnel
a) Liaison officer to co-ordinate the services and facilities to be provided by the host authorities, in co-operation with the UNESCO (IOC) Secretariat;
b) Sufficient staff to provide a full range of administrative functions, including registration, document photocopying and distribution, meeting room logistics, information technology assistance, and designated technical operator of presentation equipment.
4. Accommodations and Transport
a) Reservation of a sufficient number of suitable hotel rooms for all participants, observers and members of the Secretariat, at their own expense;
b) Advance distribution of detailed information on local conditions and arrangements, including transport.
- Regeling
- Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden, ten behoeve van Curaçao, en de Organisatie der Verenigde Naties voor Onderwijs, Wetenschap en Cultuur (UNESCO) betreffende de dertiende zitting van de Intergouvernementele Oceanografische Commissie (IOC) (ICG/CARIBE EWS-XIII), te Willemstad, Curaçao, van 24 tot en met 27 april 2018
- Soort
- Verdrag
- Geldend vanaf
- 27-03-2019
- BWB-id
- BWBV0006727
- Versie
- 2019-03-27_0