D — Division of responsibility Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden en de VN Economische Commissie voor Europa (VN/ECE) inzake de vijfde zitting van de Vergadering van Partijen bij het Verdrag betreffende toegang tot informatie, inspraak in besluitvorming en toegang tot de rechter inzake milieuaangelegenheden (Verdrag van Aarhus), de tweede zitting van de Vergadering van Partijen bij het Protocol betreffende registers inzake de uitstoot en overbrenging van verontreinigende stoffen, en de voorbereidende overleggen daarvan, te Maastricht, Nederland, van 29 juni tot 4 juli 2014
Division of responsibility
14.1. The Government provides the logistical support for the preparatory process, meetings and any immediate follow-up arrangements (at least one month after the meetings). It will:
14.1.1. provide logistical (including hotel reservation and local transportation) and administrative services prior to and during the meetings, upon request of the UNECE secretariat;
14.1.2. ensure the setting-up of the meeting rooms and offices as described in the present agreement, including technical equipment and networks by 2 p.m. on 28 June 2014. Setup and configuration of the networks should be done in consultation with the UNECE secretariat;
14.1.3. reproduce and distribute documents prior to and during the meetings, upon request of the UNECE secretariat;
14.1.4. be responsible for the accreditation of the press, keeping the UNECE secretariat informed;
14.1.5. ensure local and national media are kept informed of the event;
14.1.6. organize press conference(s) and translation and distribution of press releases in cooperation with the UNECE secretariat;
14.1.7. maintain a website with information on the logistical arrangements, including, inter alia, tourist information about the country, the meeting venue, accreditation for press, and the hotels. The website will have a link to the website of the UNECE secretariat.
14.2. The UNECE secretariat will provide substantive support and advice on practical arrangements for the preparatory process, the meetings and its follow up. It will:
14.2.1. send out the invitation letter for the meetings;
14.2.2. develop a registration form and conduct the registration procedure, in cooperation with the Host Country secretariat;
14.2.3. service the meetings substantively;
14.2.4. ensure translation of the official documents prepared prior to the meetings, as required and provide the Host Country secretariat with electronic copies prior to the meetings; distribute all official documents to delegations prior to the meetings; ensure financial support to cover travel and subsistence allowance costs for the eligible participants (directly or through a contractor);
14.2.5. prepare in-session documents during the meetings and supervise their translation and distribution;
14.2.6. prepare, translate and publish the report of the meetings and all official postmeetings documents;
14.2.7. maintain a website with documentation, information on all related meetings and information on the protocol for participation and registration. The website will have a link to the website of the Host Country secretariat;
14.2.8. prepare press releases, special UNECE weekly and contact with international media to inform them of the event;
14.2.9. arrange for providing UN flags.
- Regeling
- Briefwisseling houdende een verdrag tussen het Koninkrijk der Nederlanden en de VN Economische Commissie voor Europa (VN/ECE) inzake de vijfde zitting van de Vergadering van Partijen bij het Verdrag betreffende toegang tot informatie, inspraak in besluitvorming en toegang tot de rechter inzake milieuaangelegenheden (Verdrag van Aarhus), de tweede zitting van de Vergadering van Partijen bij het Protocol betreffende registers inzake de uitstoot en overbrenging van verontreinigende stoffen, en de voorbereidende overleggen daarvan, te Maastricht, Nederland, van 29 juni tot 4 juli 2014
- Soort
- Verdrag
- Geldend vanaf
- 29-04-2015
- BWB-id
- BWBV0006353
- Versie
- 2015-04-29_0