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Appendix A — Procedures for Administering the Exchange of Scientists and Engineers Memorandum van overeenstemming tussen het Koninkrijk der Nederlanden en de Verenigde Staten van Amerika over samenwerking inzake defensiematerieel

Procedures for Administering the Exchange of Scientists and Engineers

A.1 This Appendix to the Annex between the US DOD and the NL MOD regarding the Exchange of Scientists and Engineers provides the procedures for nominating and assigning Exchange Personnel from one country to DOD/MOD resarch and development facilities in the other country.

A.2 The Executive Agent shall be the single point of contact with the other Party for the administration of the Exchange Program.

A.3 Each Executive Agent shall obtain from its Government's defense components and submit to the other Executive Agent applications of individuals for consideration as Exchange Personnel. The personnel application shall include a resume in the format of Attachment 1. The selection and placement of five or more exchange personnel in one country during a calendar year period shall be administrated and coordinated on a group basis to facilitate administrative processing.

A.4 Candidate applications shall be submitted by the nominating Party to its Embassy for forwarding to the Executive Agent in the Host Party. The submission of the applications shall occur at least twelve months prior to the desired assignment start date.

A.5 The Host Party Executive Agent shall distribute the candidate resumes it receives to its defense components for review and placement selection.

A.6 After review and coordination of the resumes and identification of applicable assignments, the Host Party Executive Agent shall submit to the nominating Party through prescribed channels the proposed Position Description in the format of Attachment 2 at least six months prior to the expected assignment date.

A.7 Upon acceptance of the Position Description, the nominating Party shall submit appropriate documentation, to include accreditation requests, through its embassy channels to the Host Party at least 60 days in advance of the proposed date of assignment.

A.8 Upon receipt of the information specified in A.7, above, the Host Party Executive Agent shall notify the receiving defense component of the individual’s arrival date(s). The receiving defense component shall, in turn, notify the participant’s supervisor and encourage personal contact between the supervisor and the Exchange Personnel prior to arrival. A sponsor, usually the supervisor, shall be assigned to meet the Exchange Personnel on arrival and help make the necessary living arrangements for the Exchange Personnel and family.

A.9 The Host Party Executive Agent shall arrange for an in-briefing for all new Exchange Personnel, normally to be held at the participant’s embassy. The embassy and sponsor or supervisor shall, as a minimum, brief the Exchange Personnel on the items contained in Attachment 3. The Host Party Executive Agent and security manager of the host defense component shall provide the overall welcome to the program and emphasize security system requirements. The Host Party sponsor or Host Party supervisor shall familiarize the Exchange Personnel with the sponsoring organization’s research and development mission, as well as the specific assignment location and duties.

A.10 The Host Party Executive Agent, along with Embassy point of contact, shall be the interface with all supervisors and/or Exchange Personnel in administering the program.

A.11 The Host Party Executive Agent shall arrange for a proper end-of-assignment ceremony and out briefing for Exchange Personnel. It is suggested that a prominent individual from the Host Party research and development community address the Exchange Personnel when there is a group departing. A Certificate of Completion may be presented to each foreign participant. The Host Party Executive Agent shall provide a security debrief and allow the individual a final opportunity to comment on his/her experience with the Exchange Program.

Regeling
Memorandum van overeenstemming tussen het Koninkrijk der Nederlanden en de Verenigde Staten van Amerika over samenwerking inzake defensiematerieel
Soort
Verdrag
Geldend vanaf
13-03-2006
BWB-id
BWBV0003739
Versie
2006-03-13_0

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